6 Email Etiquettes No One Should Ignore

You are currently viewing 6 Email Etiquettes No One Should Ignore

To be honest, in the professional world, details matter ! So let’s dive into the discussion together to know what email etiquettes  they have missed out on. And how smaller steps towards email etiquette make a huge impact.

From the way you carry yourself to the punctuation, you forgot to put it while building up replies. It is all counted. These details matter equally to them as our answers in the final round.

Hence, it is now inevitable to recheck every detail you cater for your interview selection. Yes, let your eyes be binoculars.

Coming to the point, the whole matter of a sincere approach and rechecking each and every step was discussed to let you know that most of the mistakes that land the aspirants in a tough spot are made in emails.

Work on Your Email Address

It’s all right to opt for the funniest username or email address until and unless you do not have any plans for a career or job. 


But once you decide or start applying, the very first thing to ensure is that your email address sounds decent and normal to everyone.


If you have an email address that does not convey your full name, it might create a bad impression on the receiver’s mind.

:- Replace your ‘cutiejenny@gmail.com’ with ‘jenny.louise@gmail.com’.

:- Correct your username too, in the same way.


Treat Email as an Email Rather than MCQ

The heading might sound funny to you. But it happens a lot, especially when the candidates are not aware of who is behind the screen, specifically gender and marital status. 

Due to this, they use ‘Dear sir/ madam’ or ‘Miss/ Mrs. xyz’, which makes the mail too compelling to get ignored.

Rather than using ‘Dear sir/ madam’ you can simply use ‘greetings’, whereas instead of ‘Miss or Mrs.’ you can put ‘Ms. xyz’. This way you can bring their attention to the main point instead of cringing about these mistakes.

Do Not Use Whatsapp Abbreviations

Many times, interviewers or human resources feel disgusted with the fact that many aspirants do not use proper spellings; rather they go for the abbreviations as they use them casually. 

This will not only create a bad impression on them but you can also lose a golden opportunity from your hand. Hence rather than using sentences like ‘Sir, i m also intrsted, plz reply’, one should acknowledge the depth of the situation and frame sentences like wise. 

The replies must not be too direct to sound like a command. Also, it would be great if you could use affirmative words where necessary.

For example, “I am extremely excited about the opportunity, hoping to get a positive response.” 

Re-read your Email Twice

It does not matter how familiar you are with the above facts until and unless you do not follow the habit of proofreading. Skipping proofreading might sound normal but it has the potential to get your all efforts in vain. And you might lose those opportunities you are working hard for.

For this, you must also have extensions like Grammarly or Scribr accessible to your Chrome, to get suggestions every time you make a spelling or other grammatical mistake. 

This way you will be able to save time as well as you will remember the mistakes, once made.

Many writers and experts have said that where writing is an art, pen is a weapon, and proofreading comes as a shield.

Name your Attachments and Trim the Links

Another common mistake that job seekers make is that they do not rename the PDF that is to be attached and send it with their default name. It is important to perform each and every task by putting your feet in the employer’s shoes too. 

Imagine getting multiple files by multiple email addresses and none of them is arranged with proper names. 

Will you be able to shortlist some of them or remember what file it was to get access to the information?

Of course, it would be so frustrating.

Then why dig a hole for ourselves and lose an opportunity you are working hard for?

Final Thoughts

Being well aware of important and unignorable email etiquette is always a plus point. But if you don’t, then it is important to be aware of it. Email mistakes can put you in serious loss by leaving a bad and insincere impression on your employers.

Hence it is important to know basic email etiquette and the importance of proofreading. So that you do not leave any space of doubt for the employers. 

For the same, as mentioned, you can also opt for tools like Grammarly, to put a hold on your grammatical errors.

Finally, get each sentence double-checked and get the opportunity that you deserve

This Post Has One Comment

  1. Winston

    Winston here from Iowa, Cedar Rapids to be exact.. Have you done anything with AI yet? I’ve been diving deep into the latest AI advancements and wanted to see if your business could use it in a capacity you probably havn’t considered. I’ve been making custom AI solutions that will help with your customer interactions and streamline a lot of your processes.

    I was thinking something along the lines of having a virtual assistant / custom chatbot that handles FAQs, guides customers through your sales funnel, or even a digital clone of yourself to engage with your site visitors using past support emails/tickets as a knowledge base.

    In terms of the custom chatbots I have been developing AI chatbots that can answer frequently asked questions, lead customers to your products, and provide support 24/7. These chatbots can be trained on any documentation you provide, be it text, online sources, even videos, the bot uses them as a reference to interact with your visitors and uses these sources as a “brain” so to speak and even learn from previous interactions ensuring accurate and helpful responses tailored to your business.

    More on the digital personas, I can create a digital clone of yourself or any team member to interact with customers, offering a personal touch and building stronger connections. These personas can engage users, provide information, and simulate real conversations.

    In the end this solution would interact with customers based on your specific needs and preferences. Whether it’s handling visitors in need of support, providing detailed product information, finding a solution for a specific product/service you offer based on the interaction and what the user would best benefit from, the possibilities are endless.

    I’ll shoulder 90% of the costs, using my tools and expertise, all you pay for is my time. My goal is to make advanced AI accessible and beneficial for your business without the hefty price tag.

    I’ve been working from home for over two decades, supporting my family while helping thousands of businesses thrive. If you’re interested in exploring how I can transform your customer interactions and boost your business, feel free to reach out. I value your time and won’t pester you if it’s not a fit.

    PS – If there’s something specific you need that I haven’t mentioned, just ask! I’m here to help, I’ve found with most people, if you can think of it, it can be done.

    All the best,

    Cell – 1-319-435-1790
    My Site (w/Live Chat) – https://cutt.ly/ww91SRIU

Leave a Reply