How to Write a Thank-You Email After an Interview (with Sample)

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So your job interview is over, and you’ve passed through the interview questions, shared your experiences, and left a positive impression on the hiring team. But, your interview journey doesn’t end when you exit the interview room or finish the video call. Your next step is to send a well-crafted Thank you email after interview that will further boost your chances of landing the job. 

Learn how to craft a follow up note that leaves a great impression with employers. Plan to send your thank you within 24 hours of your job interview.

In this blog, I’ll explain why sending a thank you email after interview is important, the key elements of a stand-out thank you email, and provide you with a step-by-step process for writing a memorable post thank you email after interview .

➤ Why send a thank-you email after the interview?

For many candidates, sending a interview thank-you email is often viewed as just another routine step, sometimes followed and sometimes skipped. However, in reality, it stands as one of the most crucial actions to take post-interview in order to leave a lasting impression on the interviewer.

Here are 5 reasons why sending a thank-you email is an absolute necessity:

◘ Shows Appreciation

Sending a thank you email demonstrates your appreciation for the opportunity to interview and your respect for the interviewer’s time.

◘ Reiterate interest

It’s a chance to reaffirm your interest in the position and the company, highlighting your enthusiasm.

◘ Reinforce your qualifications

You can use the email to briefly restate how your skills and experience align with the job requirements.

◘ Address missed points

If you felt you missed covering an important point during the interview, the thank you email after interview is an opportunity to address it.

◘ Stay Memorable

A well-written thank you email can leave a lasting impression, setting you apart from other candidates.

➤ Key points of an effective thank-you email

Now that you know the importance of sending a thank-you emailafter interview , here are some key points to craft an effective thank-you email that will stand out:

◘ Show promptness

Send your thank you email within 24 hours of the job interview to maintain the fresh impression you made during the interview.

◘ Personalization

Address the email to each interviewer by name. If you interviewed multiple people, consider sending personalized emails to each.

◘ Show gratitude

Express genuine thanks for their time, the opportunity, and any insights they shared during the interview.

◘ Recap

Briefly mention key points from the interview that reinforce your qualifications for the position.

◘ Add specific details

Mention specific details or topics discussed during the interview to show your attentiveness.

◘ Maintain professionalism

Maintain a professional tone and avoid overly casual language or emojis.

◘ Be clear and concise

Ensure your message is concise and well-structured, making it easy for the recipient to read and understand.

◘ Add signature

Include a professional email signature with your full name and contact information.

➤ A step-by-step guide to writing a thank-you email after an interview

Step 1: Gather Contact Information

Collect the email addresses of all the interviewers. Make sure to double-check the spelling to ensure accuracy.

Step 2: Subject Line

Craft a subject line that captures attention and conveys the purpose of the email, such as 

“Thank You for the Interview: [Position Title].”

Step 3: Salutation

Address each recipient by name, using their title and last name [e.g., “Dear (Full Name)”]. If you had a more informal interview and were on a first-name basis, you can use their first name.

Step 4: Express Gratitude

Begin your email with a warm expression of thanks. 

For example: “I wanted to extend my sincere gratitude for taking the time to meet with me today.”

Step 5: Recap Key Points

Briefly recap important points from the interview, such as your qualifications and enthusiasm for the role. Mention any significant topics discussed during the interview to demonstrate your attentiveness.

Step 6: Reiterate Interest

Express your continued interest in the position and the company. Mention specific aspects of the company’s culture, mission, or values that resonate with you.

Step 7: Address Missed Points (Optional)

If you feel you missed addressing a critical point during the interview, use this opportunity to briefly address it.

Step 8: Closing Remarks

Conclude your email with a strong closing statement. 

For example: “I look forward to the possibility of joining [Company Name] and contributing to its continued growth.”

Step 9: Signature

Include a professional email signature with your full name, contact information, and any relevant LinkedIn or portfolio links.

Step 10: Proofread

Before hitting “Send,” carefully proofread your email for any spelling or grammatical errors as a flawless email reflects attention to detail.

Step 11: Send Individually

If you interviewed with multiple people, send individualized thank you emails to each interviewer. Avoid mass emails.

Step 12: Follow-Up

If you haven’t received a response within a week, consider sending a polite follow-up email to reiterate your interest and inquire about the hiring timeline.

Sample thank-you emails

Sample 

Hi [Name],

Thank you for [speaking/meeting/sitting out] with me [today/yesterday], I really appreciate it.

I [loved/enjoyed] hearing more about [company name]. Hearing about [specific details] made me even more excited about this position.

Here is a [link/attachment] of that [thing you talked about/referenced].

Again, it’s great to talk to you. Thank you so much for your consideration.

I hope to hear back from you soon.

Best,

[Your name]

  • Dear [Name],

I appreciate you spending time with me today. It was a joy to learn more about the marketing manager position, and I’m extremely excited about the chance to join [company name] and join your team in expanding the market for your incredible content.

Please get in touch with me if you need any further information. I look forward to hearing from you regarding the next steps.

Best wishes,

“[Your name]”

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  • Hi [Name],

It was wonderful talking to you yesterday about if I would be a good fit for your team. I value the transparency with which you have described the project you are working on and the scope of your role at [company name]. It appears like an incredible team is working on a project that has a lot of promise. The possibility of collaborating with you excites me. 

Please get in touch whenever you have any questions or would like to continue our discussion.

I look forward to being in touch.

Warm regards,

[Your name]

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It’s possible to send a message and hear back within minutes or never at all. In any case, spending 15 minutes to express your gratitude can be the difference between landing the job and getting lost in the crowd.

➤ What to avoid in your thank-you email

Avoid these common interview mistakes if you don’t want to give the interviewers an unfavourable impression:

  • Typos and Grammatical Errors
  • Generic Messages
  • Lengthy Emails
  • Over-familiarity or informal phrases
  • Delay in sending email
  • Unnecessary attachments 
  • Overuse of buzzwords or jargon
  • Lack of Clarity
  • Neglecting follow-up

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